Streamline your procurement process with automated purchase orders, approval workflows, and supplier management. Track orders from creation to delivery with complete visibility.
Create professional purchase orders in seconds with pre-filled supplier details and product information. Generate POs automatically from low stock alerts or approved purchase requisitions. The system remembers your purchasing patterns and suggests reorder quantities based on historical usage. Send purchase orders directly to suppliers via email with a single click. Track PO status from draft through approved, sent, and received stages. Convert purchase orders to bills automatically when goods are received. Support for partial deliveries with automatic tracking of outstanding quantities. The system maintains complete history of all purchase orders for audit and analysis purposes.
Implement multi-level approval processes based on purchase amount, category, or department. Purchase requisitions are automatically routed to appropriate approvers with email notifications. Set spending limits by user or department to enforce budget controls. Require additional approvals for purchases above certain thresholds or from specific suppliers. Track approval status in real-time with complete audit trails. Approvers can review and approve requests from mobile devices or desktop. Rejected requests are returned with comments for revision and resubmission. The system prevents unauthorized purchases while maintaining procurement efficiency with streamlined approval flows.
Maintain comprehensive supplier database with contact information, payment terms, and performance metrics. Track supplier pricing history to negotiate better deals and identify cost savings opportunities. Rate suppliers based on delivery time, quality, and pricing to make informed purchasing decisions. Set preferred suppliers for specific products with automatic selection in purchase orders. Manage supplier contracts with renewal reminders and terms tracking. Generate supplier performance reports showing on-time delivery rates, quality issues, and pricing trends. The system helps you build strong supplier relationships while maintaining competitive pricing and reliable supply chains.
Record goods received against purchase orders with automatic inventory updates. Match supplier invoices with purchase orders and receipts using three-way matching to prevent payment errors. Handle partial deliveries and back-orders with detailed tracking of outstanding quantities. Flag discrepancies between ordered, received, and invoiced quantities for investigation. Generate receiving reports for quality control and inspection processes. Track delivery performance by supplier to identify reliability issues. The system ensures you only pay for what you actually received while maintaining accurate inventory records and supplier accountability.
Submit and approve purchase requests before creating purchase orders.
Create blanket purchase orders for recurring purchases with release schedules.
Manage drop-ship orders with automatic linking to sales orders.
Compare supplier quotes and historical pricing to get the best deals.
Track spending against budgets with alerts for budget overruns.
Comprehensive reporting on purchase orders, spending, and supplier performance.
"The purchase order system has brought discipline to our procurement process. Approval workflows ensure proper authorization, and three-way matching has eliminated payment errors. We've reduced procurement costs by 15%."
Lisa Anderson
Procurement Manager, Manufacturing Plus
Select a supplier, add items from your product catalogue, and generate a professional purchase order in seconds. Auto-fill from past orders.
Route POs through configurable approval workflows. Approvers review and authorise from any device with a single click.
Record deliveries against POs with automatic inventory updates. Handle partial deliveries and back-orders seamlessly.
Three-way matching verifies PO, receipt, and invoice before payment. Only pay for what you ordered and received.
Yes! SaltBooks can automatically generate purchase orders when inventory drops below reorder points. The system uses historical consumption data to suggest optimal reorder quantities. You can also create POs from approved purchase requisitions or directly from sales orders for drop-ship items.
Three-way matching compares the purchase order, goods receipt, and supplier invoice to ensure consistency before payment. The system verifies that quantities received match what was ordered and that the invoice amount matches agreed pricing. Any discrepancies are automatically flagged for investigation, preventing overpayment and fraud.
SaltBooks fully supports partial deliveries. When you receive only part of a PO, record the quantities received and the system automatically tracks outstanding items. You can receive multiple partial deliveries against a single PO. Each delivery updates inventory in real-time and the PO status reflects the remaining balance until fully received.
Absolutely. SaltBooks tracks key supplier metrics including on-time delivery rate, quality rejection rate, price competitiveness, and response time. Generate supplier scorecards to compare vendors objectively. Use this data to negotiate better terms, identify unreliable suppliers, and make informed sourcing decisions.
Yes, create blanket POs for recurring purchases with agreed pricing and quantities over a defined period. Release individual orders against the blanket PO as needed. The system tracks committed quantities and remaining balances. This is ideal for regular supply agreements where you want to lock in pricing while maintaining flexible delivery schedules.
Yes, create purchase orders in any currency with automatic exchange rate conversion. The system records transactions in both the supplier's currency and your base currency. Exchange rate differences are automatically calculated and recorded when payments are made. This makes international procurement seamless and accurate.
Take control of purchasing with smart purchase order management. Start your free trial today.