Capture receipts with your phone, automate approval workflows, track mileage, and reimburse employees seamlessly. Take control of business spending with comprehensive expense management.
Snap a photo of any receipt with your mobile device and watch the magic happen. Advanced OCR technology automatically extracts merchant name, date, amount, and tax information from receipts. No more manual data entry or lost paper receipts. The system intelligently categorizes expenses based on merchant type and historical patterns. Attach multiple receipts to a single expense or split receipts across multiple expense categories. Store unlimited receipt images securely in the cloud with instant access from any device. Receipt data is automatically matched with credit card transactions for seamless reconciliation.
Set up multi-level approval workflows based on expense amount, category, or employee. Expenses are automatically routed to the appropriate approvers with email notifications. Approvers can review and approve expenses from their mobile device or desktop with a single click. Set spending limits by employee, department, or category to enforce budget controls. Require additional documentation for expenses above certain thresholds. Track approval status in real-time with complete audit trails showing who approved what and when. Rejected expenses are returned to employees with comments for correction and resubmission.
Track business mileage automatically with GPS-enabled mobile apps. Record trips with start and end locations, purpose, and odometer readings. The system calculates reimbursement amounts based on configurable mileage rates. Support for multiple mileage rates for different vehicle types or regions. Generate detailed mileage logs for tax deductions and reimbursements. Export mileage reports in IRS-compliant formats. Track both personal and business use of vehicles with proper allocation. The mobile app can automatically detect trips and prompt for business purpose, making mileage tracking effortless.
Process employee reimbursements quickly and accurately with automated workflows. Employees submit expense reports with attached receipts through the mobile app or web portal. Managers review and approve reimbursement requests with full visibility into supporting documentation. Generate reimbursement payments individually or in batches for efficient processing. Track reimbursement status from submission through payment with automatic notifications at each stage. Integrate with payroll systems to include reimbursements in regular pay cycles. Maintain complete records of all reimbursements for accounting and tax purposes with detailed reporting by employee, period, or category.
Capture receipts and submit expenses on-the-go with native mobile apps.
Organize expenses with custom categories and subcategories for detailed tracking.
Automatically match credit card transactions with submitted expense receipts.
Configure per diem rates for meals and lodging based on location and duration.
Enforce expense policies with automatic validation and flagging of violations.
Generate detailed expense reports by employee, department, project, or category.
"Our employees love the mobile app for expense submission. Receipt scanning works flawlessly, and the approval process is so much faster. We've cut our expense processing time by 70%."
Amanda Foster
HR Director, TechCorp Solutions
Snap a photo of any receipt with your phone. OCR technology auto-extracts merchant, date, amount, and tax details instantly.
Expenses are automatically categorised based on merchant type and historical patterns. Customise categories to match your chart of accounts.
Employees submit expense reports with a tap. Managers review and approve from any device with configurable multi-level workflows.
Process reimbursements individually or in batches. Generate detailed expense analytics by employee, department, project, or category.
Simply take a photo of a receipt using the SaltBooks mobile app. Our OCR engine automatically extracts the merchant name, date, total amount, and tax details. The data is pre-filled into the expense form for your review. You can scan receipts in any language and the system handles crumpled or faded receipts with high accuracy.
Yes, configure spending limits by employee, department, or expense category. The system automatically flags expenses that exceed limits and routes them through additional approval steps. You can set daily, weekly, or monthly limits and receive alerts when thresholds are approaching or exceeded.
Absolutely. SaltBooks automatically syncs credit card transactions and matches them with submitted expense receipts. This eliminates duplicate entries and ensures every card transaction is properly documented. Unmatched transactions are flagged for review so nothing falls through the cracks.
Set up approval chains based on expense amount, category, or department. For example, expenses under $100 can be auto-approved, $100-$1000 requires manager approval, and above $1000 requires director sign-off. Approvers receive instant email and push notifications and can approve from any device with a single tap.
Yes, SaltBooks includes GPS-enabled mileage tracking. The mobile app can automatically detect trips and prompt for business purpose. You can configure mileage rates for different vehicle types and regions. Detailed mileage logs are generated in tax-compliant formats for deductions and reimbursements.
Generate detailed expense reports by employee, department, project, category, or time period. View spending trends with visual charts and graphs. Compare actual spending against budgets with variance analysis. Export reports in PDF, Excel, or CSV formats for accounting, auditing, or management review.
Start tracking and controlling expenses effortlessly. Try SaltBooks free for 14 days.