Capture receipts with your phone, automate approval workflows, track mileage, and reimburse employees seamlessly. Take control of business spending with comprehensive expense management.
Snap a photo of any receipt with your mobile device and watch the magic happen. Advanced OCR technology automatically extracts merchant name, date, amount, and tax information from receipts. No more manual data entry or lost paper receipts. The system intelligently categorizes expenses based on merchant type and historical patterns. Attach multiple receipts to a single expense or split receipts across multiple expense categories. Store unlimited receipt images securely in the cloud with instant access from any device. Receipt data is automatically matched with credit card transactions for seamless reconciliation.
Set up multi-level approval workflows based on expense amount, category, or employee. Expenses are automatically routed to the appropriate approvers with email notifications. Approvers can review and approve expenses from their mobile device or desktop with a single click. Set spending limits by employee, department, or category to enforce budget controls. Require additional documentation for expenses above certain thresholds. Track approval status in real-time with complete audit trails showing who approved what and when. Rejected expenses are returned to employees with comments for correction and resubmission.
Track business mileage automatically with GPS-enabled mobile apps. Record trips with start and end locations, purpose, and odometer readings. The system calculates reimbursement amounts based on configurable mileage rates. Support for multiple mileage rates for different vehicle types or regions. Generate detailed mileage logs for tax deductions and reimbursements. Export mileage reports in IRS-compliant formats. Track both personal and business use of vehicles with proper allocation. The mobile app can automatically detect trips and prompt for business purpose, making mileage tracking effortless.
Process employee reimbursements quickly and accurately with automated workflows. Employees submit expense reports with attached receipts through the mobile app or web portal. Managers review and approve reimbursement requests with full visibility into supporting documentation. Generate reimbursement payments individually or in batches for efficient processing. Track reimbursement status from submission through payment with automatic notifications at each stage. Integrate with payroll systems to include reimbursements in regular pay cycles. Maintain complete records of all reimbursements for accounting and tax purposes with detailed reporting by employee, period, or category.
Capture receipts and submit expenses on-the-go with native mobile apps.
Organize expenses with custom categories and subcategories for detailed tracking.
Automatically match credit card transactions with submitted expense receipts.
Configure per diem rates for meals and lodging based on location and duration.
Enforce expense policies with automatic validation and flagging of violations.
Generate detailed expense reports by employee, department, project, or category.
"Our employees love the mobile app for expense submission. Receipt scanning works flawlessly, and the approval process is so much faster. We've cut our expense processing time by 70%."
Amanda Foster
HR Director, TechCorp Solutions
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